Print out and follow the: The following are specific authorization request forms for various applicant agencies including, but not limited to, youth organizations, human resources agencies, school contract employers and in-home supportive care providers. The California Department of Justice (DOJ) provides an automated service for criminal history background checks that may be required as a condition of employment, licensing, certification, foreign adoptions or VISA/Immigration purposes. Delays can be caused by poor fingerprint quality, the existence of any criminal information in the applicants record, birthdates before 1920, and incorrect data submitted on the electronic transaction. Please allow 3-5 business days for a response. As such, please allow a minimum of seven days before making a status inquiry. Depending on what the technician learns, the DOJ may contact the District Attorneys office to determine if the arrest was referred for review or action and to determine if any action was taken or if the District Attorneys office declined to prosecute on the arrest. For Home Care Organizations and Home Care Aides, a hard copy Live Scan Submission form may be obtained by contacting the Home Care Services Bureau at (916) 657-3570 or by email at hcsb@dss.ca.gov. The individuals exclusion to work, be present, or registered may have been the result of their criminal history information or an action that was taken by another Department. Once entered, the individuals information will appear Please follow the prompts to complete the self-disclosure questions. that agreed to roll your fingerprints. submitting your application. If the agency uses Guardian and you have no new criminal history, your transfer to the new agency can be processed in real time and there is no need for the local licensing office or CPMB to intervene. It is important to note that the agency must also complete the self-disclosure information for the applicant if an application is initiated on of the applicants behalf. using the hard card fingerprint method. The Determination column will display the status. If you are applying for employment, license, certificate or permit with an applicant agency requiring a background check, you must get the instructions and the forms required for fingerprinting services from that agency. Complaint Hotline and Information In California, fingerprinting must be performed by a certified fingerprint roller or qualified law enforcement personnel. If you have a Guardian account, you may log in to Guardian using your login credentials. For a complete listing of the processing fees associated with criminal background checks, please see: Expired identification information will not be accepted. Below is the basic information an agency needs to become authorized and submit fingerprints. to: Bureau of Security and Investigative Services T9-15-62, Sacramento CA, 95814, fax to 916-754-4589 or email to Guardian@dss.ca.gov. If you have additional questions, please contact Guardian@dss.ca.gov. Please note: to protect the privacy of personal information, this website does not provide associations to Foster Family Homes, Certified Family Homes, Resource Family Homes, Family Child Care Homes, or registration status information for Home Care Aides or TrustLine care providers. If you are not using Guardian, please obtain a Live Scan form from your agency to complete this requirement. All BSIS license types, with the exception of firearms permits, are $49. If you have printed and have an exemption or clearance for an agency that does not require a CACI check, in order to transfer to an agency that does require a CACI check, you will need to submit a new set of fingerprints. If you have already created an account, please use your username and password to log in. hard card) applicant fingerprint card. State laws require that all community care license applicants and adults who work and/or reside in licensed community care facilities or home care organizations need to be fingerprinted. Your file cannot proceed until the records are received. Be sure to check for any restrictions on method of payment, such as cash or money order only. The form must be signed by the new licensee, administrator or manager. The applicant has to be fingerprinted again, which starts the FBI fingerprint background check process over. Subsequent Arrest Service Contract, pdf. After you have successfully registered in Guardian or logged into your existing account, you will see your Home Page with your status. DOJ will send the requested Billing Detail to your SMSS mailbox. Schools and all other applicant agencies unless designated above, pdf. You will need to add your personal information to the form before getting fingerprinted. If you wish to try and reinstate your eligibility after one year, please refer to the Petition for Reinstatement/Reduction in Penalty Frequently Asked Question. During the 2014 calendar year, the DOJ processed more than 2.1 million applicant fingerprint transactions. Once your fingerprint results are received, you will go through the background check process where you may be granted a clearance or be notified of the need for an exemption. This section pertains to those agencies who are using Guardian to perform their background check and roster management functions, as well as those who choose to receive electronic notifications from Guardian. Before an individual can obtain a community care license, or provide services, work or reside in an agency, he/she must receive a criminal record clearance from the California Department of Justice or the Care Provider Management Bureau (CPMB). 9-14-90, Sacramento, CA 95814. the DOJ's website states "California/FBI responses were sent to the If you choose to no longer utilize Guardian, please update your notification preferences in My Account.. When a person tries to buy a firearm, the seller, known as a Federal . On a Live Scan form the OCA number goes under section 6 Facility/Organization number. T9-15-62, Sacramento CA, 95814, fax to 916-754-4589 or email your documents to Guardian@dss.ca.gov. 9-14-90, Sacramento, CA 95814. 2. Applicants who mailed paper applications with payments made by personal check should wait until the checks have been cashed by the Department of Consumer Affairs. Access your Guardian applicant portal to add a new application, enter the PIN number, select the appropriate request type and proceed to payment. This section pertains to the applicants who choose to use Guardian to assist in their background check. When corresponding with the DOJ, please provide the following information: DO NOT include any personal identifying information in your email message. An excluded individual is an individual who has been previously denied an exemption and the right to work or be present in a Community Care Licensed Facility or be registered on the Home Care Aide and TrustLine Registries. Check Status of Your Live Scan: After completing the Live Scan, you can check on the status by visiting https://applicantstatus.doj.ca.gov/ .Please note, to check on the status you must have your ATI number and your date of birth. Home Care Aide Registry Renewal is for Home Care Aide registrants who need to renew their application and pay the renewal fees. This packet is utilized ONLY by agencies with employees or volunteers who are directly responsible for the care and security of children, the elderly, the handicapped, or the mentally impaired. CPMB may grant an exemption if the individuals criminal history meets all the criteria specified in the regulations and he/she submits substantial and convincing evidence of good character and rehabilitation. If you choose not to use Guardian to apply for the Home Care Aide Registry, please send in the manual Application for Home Care Aide Registration or Renewal form (HCS 100), along with a check or money order made payable to the Department of Social Services, at Home Care Services Bureau, 744 P Street, M.S. Some examples of supporting documentation are as follows: You may submit any and all of these types of documentation to demonstrate your rehabilitation and good character. Applicant Services Program You will then be prompted to create a new application for the agency to which you are applying. You can also call CPMB at 888-422-5669 or email CPMB at guardian@dss.ca.gov to inquire about the status of your exemption. You will be notified in writing when you can begin sending applicants to be fingerprinted. If you have any questions please contact: Bilingual Services Program at (916) 210-7580. After 15 days, it is recommended that you ask the agency to check your status in Guardian. Once the LEA has finished rolling You may submit exemption documents to and receive paper communications from the Care Provider Management Bureau via U.S. Mail at 744 P Street, M.S. You can get it from the Agency or look at the Agency documents for it. If this happens, the applicant must be fingerprinted a second time so the transaction can be resubmitted to the FBI by the DOJ. Using Guardian does not replace the Live Scan process or the fingerprint fees. As an agency with a Guardian account, you are opted into electronic notifications upon registration for Guardian. As such, it is vital for the hiring or licensing authority to be aware of specified active arrests or convictions. If you choose not to use Guardian and want to apply for the TrustLine Registry, please complete the TLR 9163 G. Once your application, payment and fingerprints are received you will be notified of your background and registry status. Once granted, an exemption or clearance can be transferred from one licensed community care agency to another, if certain conditions are met and if you have not been convicted of any new crimes. Bonta (S.D. Poor fingerprint quality means the fingerprint image is not as clear as it should be, which impacts the systems ability to confirm or dismiss a potential fingerprint match. The Office of the Attorney General is unable to guarantee the accuracy of this translation and is therefore not liable for any inaccurate information resulting from the translation application tool. Please consult with a translator for accuracy if you are relying on the translation or are using this site for official business. To ensure prompt and accurate processing, the Bureau recommends weeks. OCA stands for Originating Case Agency and identifies the agency requesting the criminal history background check. The Applicant Background Check Status is located at https://applicantstatus.doj.ca.gov/. An individual convicted of any crime is disqualified unless CPMB grants a criminal record exemption (exemption) from disqualification. Live Scan, you can check on the status by visiting https://applicantstatus.doj.ca.gov/ . DOJ will transmit the background information electronically to the Secretary of State. If you are not a Licensee of an agency, please contact your Licensee or main point of contact for your agency to create an account for you. While often paid by the requesting agency, some applicants may be required to pay this fee themselves, so check with your requesting applicant agency. After receipt of the form and account creation by CPMB, the initial user can grant access to other individuals in an agency that may need access to view rosters, employment information, exemption statuses, etc. Get fingerprinted. You may choose to mail the appeal request or you can upload your appeal request to Guardian. information. pay for their online application in BreEZe. After the application is completed, a pre-populated Live Scan form will generate to assist with the fingerprint submission. IMPORTANT: A Firearms Permit cannot be associated with a Private Investigator or to change without notice. The live scan operator checks the applicants identification, inputs the applicants personal descriptor information, captures the applicants fingerprints electronically, and transmits the data to the DOJ. Locate the Nearest Live Scan site: You can locate the The Care Provider Management Bureau has compiled a list of frequently asked questions (FAQ) regarding the background check process. If additional information is needed and once an exemption decision is made, you will again be notified via U.S. Mail. Applicants, and all adults living in the home, who have identified other states they have lived in within the preceding five years will complete an out-of-state child abuse and neglect registry check. A person must satisfactorily pass a background check conducted by the Secretary of State as part of the application process to register as an immigration consultant. * For example, if the individual has no criminal history and all requirements have been met, a clearance can be processed within a day. Sacramento, CA 95816-0207. A copy of this disclaimer can also be found on our Disclaimer page. Individuals who hold a criminal record clearance or exemption must maintain a valid mailing address with the Department and notify the Department within ten (10) calendar days of any change in their mailing address to ensure effective communication with individuals seeking a criminal record clearance or exemption. Fingerprinting services are available at most local police departments, sheriff's offices or any public applicant Live Scan site; or you may have an agreement for services with a particular site. Shirley N. Weber, Ph.D., California Secretary of State You will need the following information: Your date of birth (DOB) The 10-digit Automated Transaction Identifier (ATI) number that is located at the bottom of the Live Scan Applicant Request form. CPMB also has the authority and responsibility to investigate arrests to determine if the underlying conduct is substantiated and therefore presents a risk to the health and safety of clients who are in care. What shows up on a live scan background check? Access My Account, select Opt Out and click Save. is determined by the company conducting the Live Scan. The DOJ cannot respond to these email messages as the DOJ is not the determining agency. electronically submit your fingerprints to the DOJ and FBI then write an (NOTE: The processing fees do not include the fingerprint rolling fee charged by the Live Scan operator; the fingerprint rolling fee must be paid directly to the Live Scan operator.). In addition to fingerprints matching CORI in the criminal history database, delays can be caused for a variety of other reasons; some of which occur before the transaction ever reaches the DOJ. If your Petition of Reinstatement is granted and you have not already submitted Live Scan fingerprints for an agency, you will need to find an agency to work for and submit fingerprints. Exemptions with conditions cannot be transferred to the TrustLine registry. The ATI Number and Date of Birth are required to perform a search. If an applicants fingerprints match fingerprints in the database, the associated RAP sheet must be reviewed by a technician. Once your application is submitted in BreEZe, Authorized by California statute, the DOJ has processed State of California and Federal Bureau of Investigation (FBI) fingerprint-based background checks for decades. The applicant is responsible for paying If you are in a Children's Residential RFA or Adam Walsh request typeyou will need to submit an Out-of-State Disclosure &Criminal Record Statement (LIC 508D) for RFA or Out-of-State Disclosure (LIC 508 OOS) for Adam Walsh or completethe Disclosure in Guardianbefore the background check can begin. If CPMB decides to remove your condition, you will receive an Exemption Approval letter either via U.S. Mail to the address CPMB has on file, or through your Guardian applicant portal if you have an account. You can verify the status of your live scan by going to the DOJ website here. You may renew your Home Care Aide registration in one of the following ways: Box 160207 Applicants who are California residents are encouraged to complete a Live Scan for faster processing times. If you are not using Guardian, you may find the answers to your background check related Questions in the Care Provider Management Bureau Background Check Frequently Asked Questions section below. Applicant Fingerprint Processing Fee, pdf, State of California Department of Justice, Consumer Protection and Economic Opportunity, California Justice Information Services (CJIS), Fingerprints & Background Checks Overview, Applicant Agency Justice Connection Overview, AB 1793 - Cannabis Convictions Resentencing, Certified Copies of Criminal History Records Overview, Applicant Fingerprint Processing Fee, pdf.