Using Workmates kudos feature to offer recognition for employees hard work or any examples of exemplary behavior is also an excellent way to boost morale. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. Offer an incentive, such as free shipping, a discount, or exclusivity for the Early Birds. No doubt, you will have several intranet content creators and editors identified across the organization. Streamline approvals and business processes with digital workflows. Use the intranets intuitive forms builder to create your own employee engagement surveys. Indeed, , and act as corporate memories. And a site map also simplifies that task. Instead, updates and information can be found on employees phones or tablets. By hosting a video conference, you can introduce your new intranet software, and show it as a global resource. You will find lots more tips and advice on intranet design within our blog. This email is in which you share the name, images, and details of your product. Something along the lines of "Check out our new website," with a link is appropriate. Check out the full review for HR Cloud here. Our library of Intranet samples covers templates that can be useful for industries like healthcare, real estate . Faster and more accurate, automated workflows make life simpler. Page permissions mean you can easily restrict access in conjunction with your existing cloud-solution permissions. Here they are: 1. Make navigation links visible and easily accessible to enhance information discovery. Many companies have set up an onboarding section to make life easier for new starters. Some ways to improve your website announcement email subject line include: Telling people exactly what they get when they open your emails. Here are some examples: 1. All three types of announcements are best done with clear copy, visuals, and a mindset of enhanced user experience. The healthcare industry is infamous for high turnover rates, reaching 16.29% in Q3 2022. Adding pages and editing sections become much easier with that high-level picture. We start this chapter by looking at best practice trends in IA. Be mindful of font sizes and color schemes so that content is easy to find and read on smaller screens. Financial technology organizations, especially legacy businesses in desperate need of a culture facelift, can use their intranets powerful announcement feature to improve communications and strengthen their corporate culture. Example: It is frustrating to be at work and not know who to contact for a particular problem or concern. While there are many benefits to an intranet, here are some of the most compelling: Improves internal communications: The most effective intranet solutions encourage communication by empowering workers to access and share information. Child pages might include vacation requests, performance management, wellness initiatives, employee benefits, and so on. The example below uses a well-chosen, high-res banner image that is a beautiful photo in itself and reflects what the company is all about. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. Employees can personalize their shortcut links to their own preferences and needs. Gather ongoing feedback on specific issues with a snap poll. And they can also be used to showcase features and tools within the page. You can also use the administration tool to add content or edit pages, upload graphics or videos, and add or delete users. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. Either way, theres a lot at stake. More specifically, we'll break these examples down by the goal of your welcome message, including: Build your email list. Its intuitive and easy to follow. They can also create and post surveys and pollsfor example, what type of cake should we get to celebrate Susans birthday?. Other important announcements, links, and information naturally flow on, while the box layout style delineates the key information items. It provides an overview of the entire site. The aim here is for the stakeholders to identify the intranets essential parent or main pages along with the child or sub-pages. When a company sends an organizational announcement, management has determined that it's a message that everyone in the organization should know about. This example primarily uses blues and grays, while the icons inject a vibrant splash of color. When it comes to the intranet, it's hard to top Happeo, an all-in-one intranet solution that makes it easy to create, share, and find information. A great example of how to do it is shown below. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. According to the SHRM/GloboforceEmployee RecognitionSurvey, peer-to-peer recognitionis 35.7% more likely to have a positive impact on financial results than manager-only recognition. As the trend towards remote working increases, you may find the team chat becomes the new water cooler. Dont try to pack too much into a mobile intranet. Staff use it to keep updated on their favorite #channels and tag their colleagues to alert them to important information. 1. The intuitive software makes ongoing administration a straightforward task. A staff directory connects employees right across your organization, including remote or non-desk workers. The following section shows, In the present-day digital age, it is important to have a tool that keeps your company connected. Simply turn it back on when you are ready. Heres an example of how you could use video in your intranet. Employee disengagement is a proven major cause of increased rates of absenteeism and low productivity. Heres how you can utilize. Theres only one way to find out ask them. Keep it fresh. Many companies make extensive use of employee profiles as a platform for promoting joint working and inter-team collaboration. There are a few elements that we recommend for a successful launch day. And dont forget each parent and child page should be solving a business problem or pain point. 7. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting. The interactivity features so commonly today were virtually unknown. Do away with multiple logins and the need for lots of open screens and apps running simultaneously. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. Example #6: Giving employees valuable . You can use the in-built graphics and layout, or you can play around with the template and create a unique solution. Use the intranets integrated forum feature to support collaboration and project work. An easy-to-follow dropdown menu sets out the available tools. In this article, we'll share eight types of email announcement templates you can use in your email marketing campaigns to drive conversions and sales. Information can easily get lost, or errors can creep in so that the form ends up going backward and forwards. What Is an IntranetAnd Why Should You Have One? And the universal coverage of the intranet means staff are more willing and able to respond to engagement surveys. Subject line: Help us welcome [new employee name] to the team! A Company Directory. It is well worth the investment of time to make sure the intranet has a consistent presentation. Highlighted in this example are just a few of the wide range of choices available. This is an important distinctiona recent. The healthcare industry is infamous for high turnover rates, reaching. This is critical for remote workers and non-desk staff. An intranet-embedded Excel or a Google Sheet allows multiple users to access and edit the data at any time simultaneously. And bring these profiles to life with personal information, including family, hobbies, and achievements outside work. Avoid confusing and unclear category labels. 2. Visual appeal is essential. Press Ganey, the leading Human Experience (HX) healthcare performance improvement company, offers an integrated suite of solutions that address safety, clinical excellence, patient experience and workforce . Its time to refine the design of your new intranet. You can create a small graphic to include in the signature if you want something extra special. Thats why weve outlined ways that three different industries can use a corporate intranet to optimize your teams communication and collaboration. Then again, intranets are used for moreimmediate and practical purposessuch as content delivery now in much more effective and interactive ways. Intranet-based IM streamlines collaboration, connects distributed teams, and speeds up decision-making. It sets out what the site is all about so the user is clear whats in store. Happy Hour 1: Give new employees a brief introduction. That's why, in today's post, we'll look at 11 website welcome message examples that you can use on your own site. Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. After two months of hard work and dedication, we are delighted to officially announce the launch. Announcement Email Sample with Example. Or create and upload your own videos. However, often its a different story with their internal versions. These features provide a better overall experience and one that employees appreciate, if not love. HR Cloud is the hidden hero powering the world's best HR teams - book a call with our team! The design of your intranet has a huge impact on whether your employees will actually use it or not. The current work environment is radically different compared to 20 years ago or so. Having a catchy and memorable intranet name is a great way of promoting the intranet. And if you are using a topic or task-based approach to site navigation, then stakeholders should identify clear section labels. Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. Ensure staff dont miss out on important updates with targeted notifications. Companies use intranet forums to brainstorm ideas, share insights, and support project work. Company Intranet Examples. This idea is supported by the fact that almost half of US workers prefer to communicate with colleagues online, saving on productivity. You can also quickly identify any duplicate content and rationalize information across the entire site. The standard 9 to 5 office worker is fast becoming a thing of the past. Some intranet solutions like MyHubs allow you to create and use custom fields within the profile pages. In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. All navigation categories should be logical and unambiguous. A company is not a company without its people and mostintranetsare about the people. This also opens up a whole range of options. It also allows a company to reach out to an existing customer base . A site map identifies the overall structure of your intranet site. The information in each expanding text area doesnt load until the user clicks the chosen product. charts, rich bios on their peers, and a dynamic news hub that provides information and insights into the culture of the company. Your intranet will become the central hub for your company online. And its also possible to embed hyperlinks or iframes directly in the intranet. And advanced search functions such as. And its a great way to match an employee up to a skillset or collaborative project. We continue to work hard to empower people at every level of the organization to engage across Microsoft 365, and we're excited to announce new capabilities even more capabilities across the entire intelligent . Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. Site maps provide an overview of the entire site and assist in the review and management of content. Example #2: Informal recognition with a "kudos" in healthcare. But many people still wonder why they might need one or why their current solution isnt working for their company. Essentially, intranets are increasingly used to ensure strategic alignment, achieveemployee engagement, and act as corporate memories. its home page. The answer is probably too much. This is often more obvious to the user and makes for a more engaging employee experience. And research tells us team chat can boost productivity, enhance customer service, and support easy resolution of queries. To see how Workmates is revolutionizing the way companies use intranets, request a free, no-obligation Workmates demo today! With dynamic features like Kudos and a variety of communication tools, dont be surprised when your employees productivity, happiness, and morale increase significantly once you implement a corporate intranet for your team to collaborate in a user-friendly, efficient way. Yes, it is possible to make the intranet fun and interactive. Example #5: Brand advocacy in fast casual dining. Acting as navigational shortcuts, quicklinks provide easy access to popular content and tools. Fun-to-use social intranet features such as follow-me, activity walls, and @mentions bring employees together and promote social connections. Why not use a colorful visual to grab users attention. We all know that paper-based or emailed forms can be a bit of a headache. 10. Workmates: A Comprehensive Intranet Solution, 7 Benefits of Integrating a Company Intranet, how intranets help companies become more effective. Make sure that you regularly review the content and remove any out of date or obsolete information. General Intranet homepage. Employee profiles differ from company to company but often include areas of expertise and current projects. Well also look at why yesterdays intranets simply dont work anymore, and how modern, These features provide a better overall experience and one that employees appreciate, if not love. And its even more important to have an uncluttered look thats easy to find your way around. Leaders can still be visible and accessible. You dont want your intranet to be like those annoying automated phone systems where you have to select from a series of menus before your issue is resolved. It means staff can communicate and collaborate in real-time even if they are many thousands of miles apart. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Well also look at why yesterdays intranets simply dont work anymore, and how modern employee communication and engagement platforms can now extend the capabilities and benefits they can deliver. Example #3: Social feeds in real estate. Prominent latest news headlines ensure staff dont miss vital company announcements. They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. Back in the old days, employees used a company intranet largely to save and share files. We discuss how to keep your intranet engaging. And managers have more oversight of where things are at and any potential bottlenecks. Fully integrated into your intranet and with seamless access to all features, team chat will add value to your internal communications. And so more users than ever are navigating intranets from mobile devices. As a result, many companies have opted instead for a task-based approach to intranet navigation. A powerful search function ensures workers can locate just about any information they need. Always test it on a mobile device if you can beforehand. Its intranet, Home, supports a global workforce of over 135,000 employees. The Purpose of the Modern Intranet. Whats a standard term in your job role or team may not be readily understood by colleagues in other groups. How Has Intranet Technology and the Workplace Changed? An intranet is a private, secured online network where employees can create content, communicate, collaborate, manage tasks and events, and develop the company culture. SharePoint news - Use the news web part to post important or interesting stories, announcements, people news, status updates, . What Should You Look For With a Company Intranet? Higher-ups and CEOs use company intranets to connect with staff, and managers use it to track projects and communicate with team members. Get staff members involved from the get go. Whether it's sparking excitement with a pre-launch strategy or saving all the fun for the big . Health care professionals have to work together as a team to provide high-quality care to their patients, but with rotating shift schedules, individual employees work can often go unrecognized. Some businesses organize the intranets content by team or department. In the example below, you can easily see who is online and available to chat. Align teams with a newsroom and announcements page. The example below shows the home page from example two and how it responds to different device types and orientations. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. Hello everyone, Please let's welcome the new member of our organization: Joyce Abraham Joyce has been a part of the [name] industry for the past [number] of years and has worked with prominent brands such as [names]. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. Communicate the purpose of the intranet with emphasis on your organisation's needs. Here is an administration example taken from a MyHub Intranet site. Our goal with this new website is to provide our visitors with an easier way to learn about Brainvire's services and . Employees can publish a post at any time to officially thank any other employee. Collaborating on projects. Not only will the intranet be cumbersome to use, but it will also be challenging to navigate. Intranets offer a range of solutions to businesses of all sizes and in all sectors. For example, an employee can post certain announcements to the social feed, including welcoming new hires, sharing employees personal events (a new baby! You may be saying to yourself, a corporate intranet sounds great, but how will it fit into my companys day-to-day activities? Great question. Thinking about these issues at this early planning stage will save you time and hassle further down the line. Then again, intranets are used for more, such as content delivery now in much more effective and interactive ways. Its also a popular tool with recruits, and many companies have made it part of the onboarding process. A text-heavy intranet makes for a dull and uninspiring user experience. Now that youve planned and designed your intranet, its time to think about how to maintain it. Following this rule also helps you focus on whats really important. Let's start looking out one appropriate email of your interest from the number of templates / samples . An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. Social media is a (mostly) free resource, as well as an integral part of a robust communications strategy for any business. And its the same simple process to change any of the settings on your page. Alternatively, you can use an embedded G Suite or Office 365 app. Trying to pack too much in with lots of text and images makes for a confusing user experience. From homepages through to directories, there are plenty of ideas to get you started. Clinked is a white-labeled intranet app for businesses. This can help drastically improve another employee engagement-wiseserious office environment and guide leadership as they work to create a dynamic culture. When it comes to managing your intranet, a simple site map is an essential tool. Employees shouldnt have to work hard to read the text or locate information, so be careful in the choices you make. Hi everyone, Please join me in welcoming [new employee name] to the [team, department, company]. For dispersed offices or a hybrid workplace, an intranet launch campaign is the perfect opportunity to bring people together. Updates are made in real-time with the intranet automatically saving the information. Intranet information architecture (IA) is critical to success. The best video content has a clear focus and is short and sweet. Example #4: Content management system. Remote working has exploded since the onset of Covid-19. Explaining the value of your product is an essential part of your communication. 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